Per Diem Employment Packet
Click on any of the documents below to view them in your browser. You must have Adobe Reader to view these PDF files. Many of the forms can be typed into prior to printing. A copy of the form(s) may be saved to your computer by choosing "save as" in the Adobe Reader program.
Please start the Per Diem Employment process by clicking the button above and submitting the form. Once that is done, you will be redirected back to this page.
The documents and links below represent the Per Diem reporter employment packet. Click on them to view them in your browser. You must have Adobe Reader to view the PDF files. Many of the forms can be typed into prior to printing. A copy of the form(s) may be saved to your computer by choosing "save as" in the Adobe Reader program. If you have any questions, please contact your supervisor.
Forms are updated often. Please report broken and inoperable links by using the contact form. Thank you.
Payroll & Benefits Forms
The forms should be returned to your supervisor to be faxed to the payroll department at (217) 524-6875.
Please fill out BOTH forms because they need to go to two different departments for processing. The Comptroller's office needs the forms with original signatures mailed to the address below with a voided check or deposit slip.
Office of the Comptroller
Attn: Chelsey Kitts
325 W. Adams St.,
Springfield, IL 62704
Deferred Compensation Program (for those selecting a pensionable Per Diem position)
Deferred Compensation is a very beneficial 457 retirement savings plan. It is similar to a 401(k) plan, but it is for government employees. Our office highly recommends that new employees do not opt out of this benefit. State of Illinois Deferred Compensation website has more detailed information.
Information about Automatic Enrollment.
If you are automatically enrolled, 3% of your before-tax pay will be deducted
from your paycheck, deposited into your Plan account, and invested in the
Auto-Enrollment Stable Value Return Fund.
Unless you change the default investment within 140 days after your hire
date, any balance you have in the Auto-Enrollment Stable Value Return Fund
and all future contributions will be invested in the Target Retirement Fund
with the year closest to when you will turn age 65.
• Once your contributions begin, effective the pay period following the 30th day
of employment, you can change your contribution rate or investments at any
• If you do not want to participate in the Plan, you can opt out within 30 days
of your hire date. If you do not want to participate in the Plan and fail to opt
out within 30 days, you can contact Empower within 90 days of being
automatically enrolled to request that your contributions be returned to
you. Should you choose to opt out of the Plan, your contribution rate will
automatically be changed to 0%.
Pension Beneficiaries Form (see Pension Designation form above to determine if you need this form)
Court Reporting Services Forms
IMPORTANT NOTE: These original forms below should be RETAINED by the Chief Judge's office with copies uploaded to the employee's WebHR account. Do not return these to payroll unless noted.
I-9 Employment Verification (please send a COPY to payroll above)
Administrative Regulations Acknowledgment (see Regulations book below)
Other Employment Information and Documents
REQUIRED ONLINE REGISTRATIONS:
WebHR - This is our attendance tracking system. You will be sent a link to activate your account after your employment documents are finalized. It will be sent to the email address on your application unless you specify otherwise. Either you or your supervisor will enter your daily attendance here in order to report your time to payroll.
Court Transcript Fees (CTF) - you will submit court transcript fee requests through this online system. If you will not be submitting for transcript reimbursement, you may skip this registration. If you will be getting a work email address, and prefer to use that for this purpose, please wait until your email address is assigned. If you have questions about if you will receive a work email, ask your supervisor. For tutorial videos on how to register for and use CTF, please click here.
MyPayStubs - Payroll stubs are available online only. You must register for an account after receiving your first check by direct deposit. If you use the same email address as the CTF account above, after registering for both, they will share registration passwords so you will only need to remember one. NOTE: Please get approved and log in to the CTF system prior to trying to register for PayStubs. The two systems are related if you use the same email address for both.
ShareFile - Court reporters and court specialists who prepare transcripts are required to backup files at least once a month. Click on the ShareFile link for more information and information on how to register. If you will not be preparing transcripts, you may also skip this step.